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Pelican Ridge Head Start · PY 2025-26

Program Information Report

150 report items are computed from records; 10 more need a narrative or a manual entry before the Aug 31, 2026 submission.
2 of 12 cross-field checks need attention, and 13 items carry a flag that requires a written explanation.

471

Cumulative enrollment

item A.12 · 450 funded slots

150

Items computed from records

sections A to D

Checks needing attention

of 12 cross-field checks

Aug 31, 2026

Submission due

reporting period PY 2025-26

Cross-field consistency checks

The validations the federal system applies at submission, run against the records now.

A.13.a-f = A.12 Passes.
Eligibility categories sum to cumulative enrollment.
471 = 471
A.25 total = A.12 Passes.
The race and ethnicity grid totals to cumulative enrollment.
471 = 471
A.26 total = A.12 Passes.
Primary home language totals to cumulative enrollment.
471 = 471
C.1 + C.2 = A.12 Passes.
Insured plus uninsured equals cumulative enrollment at both reporting points.
377 + 94 = 471 · 424 + 47 = 471
C.11 + C.12 + C.13 = A.12 Passes.
Immunization categories are mutually exclusive and exhaustive.
394 + 53 + 24 = 471
C.20.a.1 ≤ C.20.a Passes.
Children treated cannot exceed children needing treatment.
63 ≤ 88
C.20.b sum = C.20.a − C.20.a.1 Passes.
The reasons for untreated need account for every untreated child.
25 = 25
C.28 ≤ C.27 Passes.
Children screened within 45 days cannot exceed newly enrolled children.
304 ≤ 315
C.26 column 1 = C.24 Passes.
Primary disability counts total to children with an education program.
81 = 81
D.1 ≤ B.3 + B.8 + B.9 Passes.
Staff receiving intensive coaching cannot exceed total education and child development staff. This is the most frequently triggered error nationally.
58 ≤ 69
D.7.b < D.7 Needs attention.
One local education agency in the service area has no formal transition agreement, so a narrative is required at D.7.
3 of 4
A.22.a / A.22 > 20% Needs attention.
Chronic absence above 20% of cumulative enrollment triggers a required narrative at A.23.
178 of 471 (38%)

See details

Section A: Program information36 items · 3 flagged for a narrative

Funded and cumulative enrollment

Item	Label	Value
A.1	Funded enrollment	450
A.1.a	Head Start funded enrollment under the award covering the greatest part of the program year	450
A.1.b	Funded enrollment from non-federal sources	0
A.2.a	Center-based slots at or above 1,020 annual hours	395
A.2.b	Center-based slots below 1,020 annual hours	55
A.9	Total center-based classes operated	32
A.10.d	Children age 3	193
A.10.e	Children age 4	254
A.10.f	Children age 5 and older	24
A.12	Total cumulative enrollment	471

Eligibility and prior enrollment

Item	Label	Value
A.13.a	Income at or below 100% of the federal poverty line	214
A.13.b	Public assistance TANF 6 · SSI 9 · SNAP 186	108
A.13.c	Foster care	13
A.13.d	Experiencing homelessness	41
A.13.e	Other type of need	62
A.13.f	Income between 100% and 130% of the federal poverty line requires a narrative at A.14	33 Flagged.
A.15.a	Enrolled in Head Start for a second year	132
A.15.b	Enrolled for three or more years	24

Attendance, transition and turnover

Item	Label	Value
A.16	Children who left after classes began and did not re-enroll	24
A.16.a	Of those, children enrolled fewer than 45 days	12
A.17	Children projected to enter kindergarten next school year	264
A.22	Children cumulatively enrolled in the center-based option	471
A.22.a	Of those, children who were chronically absent above 20% requires a narrative at A.23	178 (38%) Flagged.
A.22.a.1	Of those chronically absent, children still enrolled at the end of the year	164
A.28	Children for whom transportation is provided to and from classes	96

Demographics, language and record keeping

Item	Label	Value
A.25	Race and ethnicity — Hispanic or Latino origin	158
A.25	Race and ethnicity — not Hispanic or Latino origin	311
A.25.h	Unspecified race or ethnicity requires a narrative at A.25.h	2 Flagged.
A.26.a	Primary language at home — English	287
A.26.b	Primary language at home — Spanish	152
A.26.d	Caribbean languages	9
A.26.e	Middle Eastern and South Asian languages	6
A.26.f	East Asian languages	11
A.26.j	African languages	6
A.27	Total dual language learners	184 (39%)
A.29	Management information system in use	ChildPlus

Race counts: asian 19 · black 214 · multi 43 · other 30 · unspecified 2 · white 163

Section B: Program staff and qualifications24 items · 5 flagged for a narrative

Total staff, volunteers and teacher qualifications

Item	Label	Value
B.1	Total staff members plus 4 contracted	118
B.1.a	Of those, staff who are current or former Head Start parents	34
B.2	Persons providing volunteer services during the program year	181
B.2.a	Of those, current or former Head Start parents	148
B.3	Preschool classroom teachers · assistant teachers	32 · 32
B.3.a	Advanced degree in early childhood education or equivalent — teachers	3
B.3.b	Baccalaureate degree in early childhood education or equivalent — teachers	16
B.3.c	Associate degree — teachers · assistants	11 · 2
B.3.d	Child Development Associate credential or state equivalent — teachers · assistants	2 · 21
B.3.e	None of the qualifications in B.3.a through B.3.d — teachers · assistants	0 · 9
B.4	Teachers who do not meet the qualifications in B.3.a or B.3.b	13 Flagged.
B.4.a	Of those, teachers enrolled in a qualifying degree program 4 not enrolled	9 Flagged.
B.5.a	Assistant teachers enrolled in a qualifying credential program	9 of 9

Staff turnover

Item	Label	Value
B.16	Total staff who left during the program year	20
B.16.a	Of those, the number who were replaced	15
B.17	Education and child development staff who left	11 (14%)
B.17.b	Of those, staff who left while classes were in session	8
B.17.c	Of those, classroom teachers who left	6
B.18.a	Left for higher compensation	4
B.18.a.1	Of those, staff who moved to a state pre-K or another early childhood program	3 Flagged.
B.18.b	Left for retirement or relocation	3
B.18.c	Involuntary separation	1
B.18.d	Other reason requires a narrative at B.18.d.1	3 Flagged.
B.19	Vacancies unfilled for three months or longer	2 Flagged.

B.18 requires a reason for every education and child development departure, and B.18.a.1 asks specifically how many left for a state pre-K or other early childhood program. It is the item used to track competition for the early childhood workforce and one of the most commonly under-reported items on the report.

Section C: Child and health services72 items · 4 flagged for a narrative

Health insurance, medical home and preventive care

Item	Label	Value
C.1	Children with health insurance	377 → 424
C.1.a	Of those, enrolled in Medicaid or CHIP	335 → 382
C.1.b	Of those, private or other insurance	42 → 42
C.2	Children with no health insurance	94 → 47
C.5	Children with an ongoing source of continuous, accessible health care	386 → 403
C.7	Children up to date on the state well-child care schedule	290 → 413
C.8	Children diagnosed with a chronic condition	63
C.8.a	Of those, children who received medical treatment	60 Flagged.
C.11	Children up to date on all age-appropriate immunizations	394 → 435
C.12	Received all immunizations possible but not all age-appropriate	53 → 23
C.13	Children meeting a state exemption from immunizations	24 → 13

Oral health

Item	Label	Value
C.18	Children with continuous, accessible oral care	319 → 342
C.19	Children who received oral health preventive care	400
C.20	Children who completed a professional oral examination	363
C.20.a	Of those, children diagnosed as needing oral treatment	88
C.20.a.1	Of those, children who received oral treatment	63 Flagged.
C.20.b.6	Untreated — parents did not keep or make the appointment	8
C.20.b.8	Untreated — appointment scheduled for a future date	10
C.20.b.7	Untreated — child left the program before the appointment	1
C.20.b.1	Untreated — insurance does not cover oral treatment	4
C.20.b.9	Untreated — no transportation	2

Screening, disabilities and evaluation

Item	Label	Value
C.21.a	Teachers who received assistance from a mental health consultant	19 of 32
C.22	Children referred for an evaluation to determine eligibility for services	54
C.22.a	Of those, children who received an evaluation	47
C.22.a.1	Of those evaluated, children determined eligible	36
C.22.b	Children referred who did not receive an evaluation requires a narrative at C.23	7 Flagged.
C.24	Children with an individualized education program at any time during the year	81 (17%)
C.24.a.1	Determined eligible before this program year	52
C.24.a.2	Determined eligible during this program year	29
C.26.c	Primary disability — speech or language impairment	44
C.26.k	Primary disability — non-categorical or developmental delay	29
C.26.a	Primary disability — other health impairment	3
C.26.i	Primary disability — autism	4
C.26.e	Primary disability — hearing impairment	1

Education tools and approaches

Item	Label	Value
C.27	Newly enrolled children since the last report	315
C.28	Newly enrolled children who completed required screenings within 45 days	304 (97%)
C.28.a	Of those, children identified as needing follow-up assessment or formal evaluation	113
C.29	Developmental screening instruments used	ASQ-3 and ASQ:SE-2
C.30	Ongoing child assessment tool used	Teaching Strategies GOLD
C.31.a	Center-based curriculum	The Creative Curriculum for Preschool
C.32	Program routinely uses classroom observation to assess quality	Yes
C.33.a	Classroom observation tool used in center-based settings	CLASS Pre-K

Families, education and employment

Item	Label	Value
C.34	Total number of families	441
C.34.a	Two-parent families	243
C.34.b	Single-parent families	198
C.36.a	Highest parent education — advanced or baccalaureate degree	62
C.36.b	Highest parent education — associate degree, vocational school or some college	128
C.36.c	Highest parent education — high school graduate or equivalent	168
C.36.d	Highest parent education — less than high school graduate	83
C.37.a	Families with at least one parent employed, in job training or in school at enrollment	356
C.42	Families receiving WIC	205 → 189
C.43	Families receiving SNAP	177 → 171
C.47	Families experiencing homelessness served during the enrollment year	40
C.48	Children experiencing homelessness served during the enrollment year	44
C.49	Families experiencing homelessness who acquired housing during the year	23
C.50	Children in foster care at any point during the program year	13
C.51	Children referred to Head Start by a child welfare agency	16

Family services (C.44) and father engagement (C.46)

Item	Label	Value
C.44.a	Emergency or crisis intervention	287
C.44.b	Housing assistance	99
C.44.c	Asset building services	198
C.44.d	Mental health services	164
C.44.g	English as a Second Language training	121
C.44.h	Assistance enrolling in an education or job training program	88
C.44.i	Research-based parenting curriculum	412
C.44.j	Involvement in discussing their child's screening and assessment results	398 (90%) Flagged.
C.44.k	Support for transitions between programs	260 (59%)
C.45	Families counted in at least one service above	441 (100%)
C.46.a	Fathers or father figures engaged in family assessment	214
C.46.b	Fathers or father figures engaged in family goal setting	228
C.46.c	Fathers engaged in the child's learning experiences	259
C.46.d	Fathers engaged in program governance	11
C.46.e	Fathers engaged in parenting education workshops	97

Section D: Grant level questions18 items · 1 flagged for a narrative

Intensive coaching, management and family services staff

Item	Label	Value
D.1	Education and child development staff who received intensive coaching	58 of 69
D.2	Individuals who provided intensive coaching	5
D.3.a	Management staff — Executive Director	1
D.3.b	Management staff — Head Start Director	1
D.3.c	Management staff — Education Manager or Coordinator	6
D.3.d	Management staff — Health Services Manager or Coordinator	1
D.3.e	Management staff — Family and Community Partnerships Manager	1
D.3.f	Management staff — Disability Services Manager or Coordinator	1
D.3.g	Management staff — Fiscal Officer	1
D.5	Total family services staff	12
D.5.a	Of those, staff with a qualifying credential or degree	11
D.5.b.1	Of those without, staff enrolled in a qualifying program	1

Formal agreements for collaboration

Item	Label	Value
D.6	Child care partners with a formal agreement in effect	0
D.7	Total local education agencies in the service area	4
D.7.a	Of those, agencies with a formal agreement to coordinate services for children with disabilities	4
D.7.b	Of those, agencies with a formal agreement to coordinate transition services requires a narrative at D.7	3 of 4 Flagged.
D.8	Total early intervention agencies in the service area	1
D.8.a	Of those, agencies with a formal agreement in effect	1

3 of 4 districts in the service area have a formal transition agreement in effect. This is a reportable gap and carries an active improvement plan.

Items requiring narrative or manual entry10 items cannot be computed from records

Item	What it asks for	Status
A.14	If children between 100 and 130 percent of the federal poverty line are enrolled, explain how the program demonstrated that all lower-income eligible children in the service area are being served.	Required
A.23	Comments on children who were chronically absent: reasons and the program's response protocol.	Required
A.25.g/h	Explain any counts reported as Other or Unspecified race and ethnicity.	Required
B.18.d.1	Specify the other reasons education and child development staff left.	Required
C.8.b	Primary reason children with a diagnosed chronic condition did not receive treatment.	Computed, review
C.20.b	Primary reason children needing dental treatment did not receive it, categorized, then explained.	Computed, review
C.23	Primary reason children referred for an IDEA evaluation did not receive one.	Computed, review
D.3	Management staff salary information by position.	Manual
D.7	Explanation for LEAs without a formal transition or disabilities agreement.	Required
General	General comments on any item where the reported figure would look anomalous to a reviewer without context.	Drafted

A flagged item on this page carries the records behind it, so its narrative can be written from those records while the reporting period is still open. Improvement plans for the flagged conditions are on Continuous improvement.

Where each item comes from9 systems, joined on the child's identifier

System	What it holds	Joined on	Records	Last load
ChildPlus	Enrollment, attendance, health requirements, family services, staff	Child ID	471	May 8, 2026
Teaching Strategies GOLD	Three checkpoints a year across six areas of development	Child ID, matched to the MIS record	454	May 8, 2026
ASQ Online	ASQ-3 and ASQ:SE-2 determinations within 45 days of enrollment	Child ID, matched to the MIS record	304	May 8, 2026
CLASS observation records	Emotional Support, Classroom Organization, Instructional Support by classroom, fall and spring	Classroom ID	64	Mar 27, 2026
Salesforce	Home visiting and grant-funded family services, required by two grants	Family ID, typed in by staff	138	May 8, 2026
Unite Us	Referrals sent to community partners and whether each one closed	Family ID, typed in by staff	234	May 8, 2026
ETO	Adult education and employment outcomes for a state grant	Participant ID, matched on name and date of birth	46	May 4, 2026
Program workbooks	Transportation routes, in-kind volunteer logs, the waitlist before it reaches the MIS	None; matched by name	6	May 7, 2026
Head Start Enterprise System	The PIR is submitted here once a year. Data cannot be pulled back out for management use.	Grant number	1	Aug 29, 2025

Grant 06CH011XXX, Region VI. The federal enterprise system is listed as a destination: it receives the submission and cannot be read back.

What the standard requires45 CFR 1302.102(d)

45 CFR 1302.102(d)

Every grantee submits an annual Program Information Report through the Head Start Enterprise System. The system accepts the submission and does not return the program's data for management use, so most programs first see these figures assembled at the end of the year. Here each item is computed from current records, which makes the submission a review of figures already seen.